Continuing Education Renewal Questions

Questions And Answers

What is the timeframe for accruing continuing education hours?

Click here to see the accrual cycle information. Continuing education hours may be completed any time during the accrual cycle. Note: All continuing education hours must be completed by the application deadline date for renewal of certification by continuing education. Two examples of accrual cycles are shown below:

Example A: Joan Smith passed the examination for the first time on November 2, 2012. Her accrual cycle for continuing education hours started on January 1, 2013.

Example B: Susan Jones was initially certified in 2007 and renewed in 2012 using the continuing education option, with the renewal date of September 17, 2012. The accrual cycle for her next renewal (due in 2017) began on September 18, 2012.

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Is renewal of certification by the Certification Examination also available?

Yes. The Certification Examination is available as a recertification option. For those CDEs who are unable to document meeting the practice requirement, the renewal must be done by passing the Examination. In addition, the application to sit for the Exam must include documentation of the minimum continuing education hours.

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What are the deadline dates for renewal of certification by continuing education and are they different from the deadlines for the Certification Examinations?

There are several deadline dates for the renewal of certification by continuing education process; the dates available include a standard, extended or late deadline option, as well as a grace period option (see current Handbook for full details). All continuing education hours must be completed and submitted with the application by the chosen deadline date. Beginning in 2016, there are no application deadlines per se for the Certification Examination; appointments are available on a first-come, first-served basis year-round (see current Handbook for full details).

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Is it possible to "switch" to the continuing education option if the Certification Examination is not successfully completed?

Yes, current CDEs who choose to take the examination in the year that their credential expires and do not pass may apply for renewal of certification by continuing education by the appropriate deadline date. Note: This answer is applicable for the CDE® who can document meeting the renewal practice requirement upon application and all other pertinent requirements. In the event a CDE® cannot document meeting the renewal practice requirement upon application, she will need to document 75 hours of approved continuing education activities as well as passing the Examination. NOTE: The ability to "switch" does not apply to any individual who has let their CDE® credential expire.

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Is it possible to apply for reinstatement of certification by continuing education if my credential has expired?

See the current Renewal by CE Handbook for information on the grace period option (available only through March 31 in the year AFTER you expire and with specific requirements) and Examination Handbook for information on reinstating the CDE credential after it has expired.

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Which continuing education providers are recognized by NCBDE?

Click here for the list of NCBDE recognized continuing education providers.

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Is it necessary to find out if each continuing education activity is offered by a NCBDE recognized provider?

Yes. All continuing education descriptions must contain a statement regarding the provider. Check the NCBDE list of recognized providers (List of Recognized Providers) to determine if the continuing education activity is being offered or approved by a provider on the list.

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Does NCBDE approve continuing education activities?

NCBDE does not approve continuing education activities. To satisfy the requirement for renewal of certification by continuing education, the continuing education activity applicable to diabetes must be approved by one of the providers on the NCBDE list (List of Recognized Providers).

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Do continuing education activities need to be discipline specific?

Continuing education activities need not be discipline specific, however, all continuing education activities must be applicable to diabetes. In fact, because your areas of weakness knowledge-wise may be in areas outside your discipline, you may want to look for continuing education opportunities that are outside your discipline.

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How does NCBDE determine if the topic of a continuing education activity is applicable to diabetes?

To determine if the continuing education activity is applicable to diabetes, the subject matter must appear on the Certification Examination Content Outline. The Content Outline is published in the Certification Handbooks and is available on the web site (Examination Content Outline).

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Where can I see the list of the types/formats of continuing education activities that are acceptable?

Click here to review that information.

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Where can I see the list of the types/formats of continuing education activities that are NOT acceptable?

Click here to review that information.

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I have attended several dinners and meetings featuring speakers on subjects applicable to diabetes that have not been approved for continuing education credit, may I count the time spent attending these presentations?

Look to the professional organizations to identify continuing education opportunities, including opportunities to obtain continuing education included in professional journals. Try checking the web sites of industries applicable to diabetes which may offer accredited/approved continuing education. Conferences are not your only option.

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May the total time spent at a seminar be counted toward renewal of certification by continuing education?

Only the time spent specifically on topics applicable to diabetes counts. For example, an eight hour medical seminar has several sessions, but only two, one-hour presentations are applicable to diabetes. Only the two hours spent on the subject matter applicable to diabetes count towards renewal of certification by continuing education.

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What about time spent for announcements, at lunch or touring exhibits?

Time spent on general announcements, breaks, lunch, exhibits or poster sessions, etc. is not accepted. Only the time spent specifically on topics applicable to diabetes may be counted. Participants may count the educational presentation, time allotted for course overviews/introductions, and questions and answers.

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Will members of all different disciplines always receive the same amount of hours for the same continuing education activity?

Yes.

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How is time counted for self-study programs?

Click here for this information.

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Is there a requirement to complete a certain number of continuing education hours each year of the certification cycle?

No. There is no set number of hours that must be completed in a specific year. It is up to the individual to decide how best to obtain the total number of hours needed for renewal of certification by continuing education.

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Will it be possible to take the same course or complete the same activity more than one time and count the hours each time?

No. A specific course or activity may be counted only once per certification cycle.

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How do I obtain an application for renewal of certification by continuing education?

Click here to see how to obtain the Renewal of Certification by Continuing Education Handbook.

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Is it necessary to submit certificates of completion for each continuing education activity?

No, not unless you are chosen for audit. If you apply to renew by continuing education and are chosen for an audit, a "Summary of Continuing Education" form is part of the audit documentation materials. Note: It is necessary to provide copies of proof of completion in the event you are chosen for audit.

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How many applications for renewal of certification by continuing education will be audited?

A minimum percent of applications will be audited. CDEs whose applications are selected for audit must provide verification that they met all the requirements at the time of application. Verifications include licensure/registration, practice hours, as well as documentation of completion, e.g., a photocopy of the certificate of completion, verification of attendance, brochure, or other relevant material, for all continuing education activities submitted. Click here for information on the audit process.

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Is there an appeal process when renewal of certification by continuing education is denied?

Yes. However, an appeal is only available in the event that the denial is NOT based on submitting incomplete application documentation, the inability to provide complete audit documentation, or non-payment of fees.

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Is there a sample of the Summary of Continuing Education Activities form needed if I am chosen for audit?

Yes. A sample Summary of Continuing Education Activities form providing important notes and identifying possible errors is available as part of the audit package via download* (See the audit package).

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When will I hear about the status of my application for renewal by continuing education?

See Post-Application Information page.

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Can I still do all of the 75 CE hours using the same type of continuing education activities I’ve used before?

Yes, you can still renew with the same type of continuing education (CE) activities.  If you are using all Formal CE Activities for renewal, please be reminded that the activities must meet all of the requirements.  For details, refer to Table A in the Renewal by Continuing Education Update for CDEs Renewing in 2017 and Later: Guidelines for Reporting Continuing Education. You can find a list of NCBDE Recognized Providers here.

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I saw that there is a minimum requirement of 45 hours of Formal Activities? Do I only have to earn 45 hours of CE if renewing by continuing education option?

When renewing by the continuing education option, you will need to earn a minimum of 75 CE hours during your accrual cycle.   You can do this by only accruing 75 CE hours under the Formal Activities or you can mix and match with Formal and Expanded Activities.

Activities in the Formal Category must meet identified requirements. If you are using Expanded Activities, there are limits on each Expanded Activity, and the maximum hours you can claim during your accrual cycle is 30 CE hours from the Expanded Activities Category. Using 30 hours under the Expanded Activities Category, you would need the minimum requirement of 45 CE hours under the Formal Activities Category.

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I took a graduate level academic course in diabetes management at a local university last year and earned 3 credit hours for the course. Will this count for CE credits? How many CE hours can I claim for this course?

Yes, you may claim CE hours for an academic course in diabetes management.  You can claim the maximum of 30 hours of CE for this course (30 hours determined by using the allowed maximum of 2 semester credit hours at 15 CE per semester credit hour).  Noting you may not use any additional Expanded Activities as 30 hours of CE is the maximum amount you can claim under the Expanded Activities Category during any accrual cycle.  The remaining 45 CE hours must be from the Formal Activities Category.

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I am currently getting my Master’s degree in Healthcare Administration. Would courses such as “healthcare leadership” and “healthcare management” qualify for CE under the Expanded Activities Category?

The content of academic courses needs to be applicable to diabetes and NCBDE uses the Examination Content Outline (ECO) to determine what is applicable to diabetes.  You will want to review the ECO and if the content of your course is found on the ECO, the topic is acceptable.  You would want to make sure you review all the other requirements for Expanded Activities to ensure the course meets those as well, and use the information on how academic hours convert to CE hours when claiming the activity. 

Academic coursework would fall under the Expanded Activities Category and you can earn 15 CE hours for each semester credit hour; up to a maximum of 30 hours (or 2 semester credit hours).  You also will want to review Table B in the Renewal by Continuing Education Update for CDEs Renewing in 2017 and Later: Guidelines for Reporting Continuing Education to see what documentation would be needed in the event you were chosen for audit.

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I gave a one hour in-house presentation on diabetes management. Can I claim this for CE? How many CE hours can I claim? What documentation would I have to provide if I was selected for an audit?

Can I claim this for CE? 
You can claim your presentation for CE if you answer YES to the following questions:

  1. Were you the primary presenter?
  2. Is the content applicable to diabetes?
  3. Was this a structured presentation and were CE hours issued to the attendees?
  4. Is this an original presentation?
  5. Is the presentation at least 45 minutes in length?

    AND IF;
      1. The presentation was NOT a poster presentation, and
      2. You can provide sufficient supporting documentation confirming the presentation, if selected for an audit.
 

How many CE hours can I claim?
You can claim 10 CE hours per presentation under the Expanded Activities Category for any qualified presentation of at least 45 minutes. If you present the same material again, you may not claim any further CE for the repeated presentation.

The maximum hours you can claim, if only utilizing presentations under the Expanded Activities Category, is 3 presentations or 30 CE hours. Note the maximum hours you can claim under the Expanded Activities Category is 30 hours.

What would qualify as documentation for the presentation if I was selected for an audit? 
Supporting documents such as a copy of the program, abstract, objectives, course content which includes program information and your name as presenter would qualify as documentation. For example, this could be a:

  1. Print out from the website on the program/presentation
  2. Copy of the program promoting the presentation/CE for the presentation
  3. Letter from sponsoring organization confirming you as presenter/speaker and the presentation details (date, duration, topic)

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I gave a poster presentation. Can I claim CE hours for this activity?

Poster presentations do not qualify under the Expanded Activities Category.  You can find the requirements for claiming CE hours for presentations in Table B of the Renewal by Continuing Education Update for CDEs Renewing in 2017 and Later: Guidelines for Reporting Continuing Education.

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I gave a 30 minute presentation on Diabetes Medications. Can I claim CE hours for this activity?

You are not able to claim CE for presentations that you give that are less than 45 minutes in length. In order to claim CE there is a minimum requirement of 45 minutes in length for presentations.  Additional details on the requirements for claiming CE for giving presentations can be found in Table B of the Renewal by Continuing Education Update for CDEs Renewing in 2017 and Later: Guidelines for Reporting Continuing Education.

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I wrote a journal article on Nutrition and Diabetes. It took me 20 hours to write/research/edit the article. Can I claim this article for CE hours? How many CE hours can I claim? What can I use as validation if audited?

Can I claim this article for CE hours?
You can claim this article for CE hours, if you answer YES to the following questions.

  1. Are you the Primary author?
  2. Was the article peer reviewed?

How many CE hours can I claim?
If you answered YES to the above two questions, you can claim 10 hours of CE for each article you write. This type of activity would fall under the Expanded Activities Category and you can claim up to 3 (different) articles for a maximum of 30 CE hours under Expanded Activities Category during your accrual cycle.

What can I use as documentation if I am audited?
If audited, you would need to provide documentation such as cover page with author’s name, abstract or actual copy of the entire article.

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I was selected for an audit of my renewal by continuing education application and cannot locate my documentation. What do I do?

You cannot use/claim CE hours for the CE activities for which you cannot locate or provide supporting documentation.  However, if this activity falls under the Formal Activities Category, you may want to contact the organization that sponsored the activity to request a copy of your certificate of attendance. If you are unable to provide the required documentation to reach the minimum requirement of 75 CE hours for renewal, you will not be able to renew by CE.  Please refer to the NCBDE website for an available option to renew, other than by CE.
 

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What is acceptable documentation for CEs under the Formal Activities Category?

You must provide documentation that confirms your attendance in/at the event; such as, certificates of completion, verifications of attendance or other relevant proof of attendance issued by the recognized provider for each activity submitted. Each document must include the name of the attendee, title of the activity, date(s) the program was attended or completed, the recognized provider(s), and the total number of credits or contact hours awarded. You can find a list of NCBDE Recognized Providers here.
 

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I read a publication (book/article) on Diabetes. Would this qualify for CE hours under the Expanded Activities? Under the Formal Activities?

Reading publications do not qualify for CE hours under either the Formal or Expanded Activities.  Please refer Renewal by Continuing Education Update for CDEs Renewing in 2017 and Later: Guidelines for Reporting Continuing Education, Tables A and B for detailed information on what qualifies for CE.

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